The entry inventory of fixtures must be drawn up when the keys are handed over (in practice, on the day the lease takes effect), and must be attached to the rental contract.
It can be drawn up on paper or electronically, and must be given to both parties (landlord and tenant).
The inventory of fixtures provides a precise description of the condition of the rented property and its equipment when the tenant moves in. It is a contradictory document, i.e. it must be drawn up between the owner and the tenant.
On vacating the property, an inventory of fixtures will also be drawn up to identify any repairs that need to be carried out, and to apportion these fairly between the owner and the tenant.
It must include at least the following information:
- Type of inventory of fixtures: entry or exit inventory of fixtures
- Date of inventory of fixtures
- Location of property
- Name or denomination of the parties (tenant, lessor) and domicile or registered office of the lessor
- If applicable, name and address or registered office of persons authorized to carry out the inventory of fixtures
- If applicable, individual meter readings for water or energy consumption (i.e. when rental charges are not paid on a flat-rate basis)
- Keys or other means of access to private or shared premises
- For each room and part of the dwelling, a precise description of the condition of floor, wall and ceiling coverings, fittings and fixtures. This description may be supplemented by observations or reservations, and illustrated with pictures.
- Signatures of the parties (tenant, landlord) or persons authorized to carry out the inventory of fixtures.
We explain:
As a tenant, the inventory of fixtures allows you to compare the property when you move in and when you move out. If you find any damage or problems in the property before you move in, you won't be held responsible when you move out. Using the inventory of fixtures will also enable you to point out existing problems, so you won't be held responsible later.
During this stage:
- Take the time to go through the property and meticulously note the condition of each item.
- Carefully inspect the property and note the condition of every room, including walls, floors, doors, windows and fixtures.
- Make sure you're both present to record all these important details.